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Trusted Travel Group Holiday Booking Form

Is The Participant a new or existing client to The Disability Trust? *

How did The participant hear about us?

Gender *

Please specify

Guardianship orders

Please advise who the participant’s legal guardian is and their role in the participant’s matters (financial guardianship, enduring power of attorney, etc.).

Information for Emergency Use Only

Please note that The Disability Trust requires at least one emergency contact on file for the participant's safety.

Medical Information

Dietary Requirements *

Does The Participant take regular medication? *

Does The Participant give permission for staff to administer paracetamol if requested by participant? *

Does The Participant give permission for staff to administer an over the counter antacid (non-prescription) if requested by participant? *

Does The Participant have a specific medical action plan/information? *

(Please attach if required)

Media

I give permission for

to appear in photos for

*Identification purposes (e.g. in client files or on medication)

Media photos on websites, advertising, etc.

Swimming Please Tick
If you are permitted to go in the water

(Please note Non swimmers will be permitted to wade in shallow water only)

If you are a swimmer, please tick what is applicable
Support Needs Group Holiday

Please check which best indicates the tarticipant's situation

Support Needs - Living Arrangements/Accommodation
Support Needs - Daily Activities/Personal Care
Support Needs - Eating and Drinking
Support Needs - Finances
Support Needs - Behaviours of Concern
Does the participant have any plans/protocols in place to assist with management of behaviours of concern?
Does the participant currently take any routine medication or medication as required to assist with management of behaviours of concern?
Support Needs Continued & Additional Information Overnight support
Accommodation Preferences
Can the participant explore the local community whilst on location independently?
Money Handling Assistance Required
Personal Care/Continence Assistance Required
Mobility Assistance Required?
Possible Behaviour Triggers (if any)
Likes and Dislikes (Food, drinks, places, smells, sounds etc.)
Smoker

IT IS ESSENTIAL THAT THE INFORMATION PROVIDED TO TRUSTED TRAVEL IS CONSISE AND COMPLETE, FAILURE TO PROVIDE DETAILED INFORMATION MAY RESULT IN PARTICIPANTS EXPERIENCE BEING COMPROMISED.

Holiday Details
Departing from
Travel Insurance
Frequent Flyers
Preferred Employee for Supports (if applicable)
NDIS Goals (if applicable)
Invoice Method *
Relevant NDIS payment information (if applicable) Payment method

*If you select use of your NDIS plan, please fill out the below information

NDIS Plan management method
For Plan Managed Participants
For NDIA Managed Participants

I do hereby agree that The Disability Trust will make a service booking for the amount of funds required for the holiday requested. I will be forwarded a Service Agreement and Schedule of Supports as relevant to the holiday selected.

Merchandise

Terms and Conditions

Holiday bookings

Booking and paying the balance of your holiday

Complete the Trusted Travel Booking Form noting the group trip you wish to attend. By submitting a booking form, you are confirming the your  intention to travel and you are confirming that you are the participant or an authorised nominee acting on their behalf. This is considered a valid booking unless advised by Trusted Travel. If the participant has requested an individualised holiday, you will be sent a quote/itinerary for their chosen holiday and asked to approve this in writing before any bookings will commence. Once approved in writing, the participant will be sent an invoice for their non-NDIS claimable expenses (or the cost of the holiday if you are not using NDIS plan). If the participant chooses to self-manage their NDIS Plan, you will receive two invoices (NDIS Claimable and non-NDIS claimable items). If self-managed costs are not paid within the timeframes listed below, Trusted Travel reserves the right to cancel the participant’s reservation. Cancellation of a participant’s reservation may incur cancellation fees, please see “Cancellation of your holiday” heading below for further information.

For any holiday using the participant’s NDIS plan, bookings are not finalised until a Service Agreement and Schedule of Supports are signed with Trusted Travel (The Disability Trust) for their NDIS supports. By completing the Consent section of our booking form, you agree to the terms and conditions of these documents.

Payment methods and terms

The Disability Trust will use the information you supply in the Trusted Travel booking form to create a debtor ID. The Disability Trust accepts the following payment methods: BPAY, EFT. Cheque, money order, credit card, cash and direct debit. All invoices are payable as per the terms stated on the invoice received, or 14 days prior to departure date (whichever comes first). Please contact the accounts department on 02 4255 8000 or email ar@disabilitytrust.org.au for invoice or statement enquiries.

As part of agreeing to these terms and conditions, you agree to have understood the application process for a credit account to be opened with The Disability Trust. You also confirm that the information provided in the Trusted Travel Booking Form is true and correct.

  1. You understand that if there is any default by the Participant and/or Organisation in making payment to The Disability Trust, the information collected in this Agreement together with the information as to the amounts claimed by The Disability Trust to be owing and any related information may be accessed by The Disability Trust and their employees.

  2. You acknowledge that full payment of any debt must be made within the terms as set out above.

  3. You understand that the supply of goods and/or service/s to the Participant may be refused if any particulars requested by The Disability Trust are not provided by the Participant and/or Organisation or if these terms are not agreed to by the Participant and/or Organisation.

  4. You acknowledge that The Disability Trust has requested the Participant and/or Organisation to let The Disability Trust know immediately in writing of any change to the account information. The Participant and/or Organisation acknowledges having been advised by The Disability Trust that Participant and/or Organisation is entitled to access the account information from time to time and require The Disability Trust to take all reasonable steps to ensure that all such information is accurate, complete and up to date.

Gift cards can be used to pay toward your Disability Trust account, Trusted Travel holiday or Trusted Travel merchandise.

Cancellation of your holiday

If you choose to withdraw your booking after 14 days of submission, you may be liable for a non-refundable administration fee. This fee may be waived in extenuating circumstances at Trusted Travel’s discretion.

Self-funded charges, excluding self-funded service packages, may be applied for late cancellation of a holiday. If you cancel, you may be liable for:

  • 30 days or more where bookings have commenced – loss of 10% deposit of non-NDIS expenses

  • 14-30 days - 50% of total cost of non-NDIS expenses

  • 0-14 days - 100% of total cost of non-NDIS expenses

  • If a 3rd party is involved in the booking, extra cancellation fees may apply according to their schedule of fees.

  • Cancelled NDIS-claimable supports are subject to the terms and conditions as outlined in your NDIS Service Agreement.


NDIS-funded charges may also be applied for service cancellation. Once a booking is received, Trusted Travel reserves the right to make NDIS-funded bookings on the participant’s behalf. Once bookings have commenced, the participant may be liable to pay up to 100% of the NDIS costs associated with the holiday even in the event of non-attendance or cancellation.

If the participant has elected to self-fund their service package, Trusted Travel reserves the right to make bookings on the participant’s behalf. Once bookings have commenced, the participant may be liable to pay up to 100% of the self-funded service costs associated with the holiday even in the event of non-attendance or cancellation.

Holiday change or tour cancellation

Trusted Travel will endeavour to operate all tours/holidays as planned and to the itinerary advertised. At times due to circumstances out of our control, or force majeure, we may need to cancel the holiday or alter the booking. We will notify you of any changes at our earliest convenience. If alternative or suitable arrangements cannot be made, you will be entitled to a full refund or transfer to another holiday of equal or lesser value.

Where variations are requested by a participant to the group holiday package advertised, prices may vary from the advertised price.

Frequent Flyer programmes

Trusted Travel will endeavour to use preferred suppliers by participants for all services where possible. If you’ve provided your Frequent Flyer details in the booking form, Trusted Travel cannot guarantee that the details you’ve provided will be relevant to the provider that you are flying with. This is due to conflicting airline schedules and potential increases in cost.

Health

Please ensure that you are aware of any health requirements and precautions of the destination you are travelling. You are responsible for any vaccinations required. Please consult your doctor for any advice before travelling.

Travel requirements

If the holiday is international, you are responsible for any visas, immigration, quarantine, customs requests or requirements for the countries visited or transited. You are responsible for a passport with at least 6 months’ validity from the date of the trip. Please ensure these requirements are met prior to booking your trip.

Trusted Travel recommends registering with smarttraveller.gov.au prior to departure on an international holiday. 

Baggage limits are provided by travel companies and they must be adhered to. Any excess must be paid by the traveller.

Travel Documents - Please review all documents carefully once received to ensure correct details. Please ensure your name matches that of your identification. If you notice any issues, please contact a member of the Trusted Travel team as soon as possible prior to departure.

Travel Insurance - Trusted Travel recommends all participants take out relevant level of insurance cover. We can assist participants to source the right cover for them, however cannot support participants in purchasing or maintaining their appropriate level of cover.

Support whilst on holiday

Trusted Travel will endeavour to provide the level of support as requested by you. We use the booking form to determine your support needs, and provide staffing support according to this and what is quoted at the time of the holiday enquiry. We ask that travellers be honest in the information provided when booking so to determine the correct level of support required, in particular, health and personal care needs, behaviours of concern, and night time/overnight routines. Any extra support required whilst away on holidays may be billed to the participant at the relevant support rate from the most recent NDIS Price Guide.


Merchandise

Orders

Please read these Terms carefully before placing an order for any products.

By placing an order for Products, you agree to these Terms.

We will be deemed to have formally accepted your offer of purchase when the merchandise order form has been received.

Each order accepted by us will be a separate and binding agreement between you and Trusted Travel for the supply of the relevant Products in accordance with these Terms. You must provide accurate and current information when ordering your Products. You are responsible for checking the size, options, colours, materials and other relevant information that you submit with your order. By submitting an order, you represent that all Products, sizes, quantities and component variables listed in the order are correct.

Your legal rights

Your purchase of Products will be subject to certain laws including, without limitation, the Australian Consumer Law contained in the Competition and Consumer Act 2010 (Cth) (ACL).  

Our goods come with guarantees that cannot be excluded under the ACL. You are entitled to a replacement or refund for a major failure and for compensation for any other reasonably foreseeable loss or damage. You are also entitled to have the goods repaired or replaced if the goods fail to be of acceptable quality and the failure does not amount to a major failure.

Nothing in these Terms is to be read or applied so as to exclude, restrict or modify any guarantee or other right or remedy in the ACL or other law which cannot by law be excluded, restricted or modified.

Pricing and taxes

Prices are as shown on this website.

Trusted Travel reserves the right to change the prices of Products at any time without notice to you. The price displayed at the time that you place your order will continue to apply to you even if the price changes before your order is accepted by us.

Prices will be displayed in Australian dollars.  

Order cancellations

If you change your mind on your order, you should let Trusted Travel know as soon as possible. If not, you may be liable to pay for the order. Trusted Travel will assess each order cancellation individually and will contact you with a decision.

Except to the extent required by the ACL or other applicable law, we will not be liable to you, or any other person, for any loss, damage, cost or expense suffered or incurred due to order information being incomplete or inaccurate.

Returns and refunds

You should check your Products as soon as you receive them and ensure that the order has been filled correctly and the Products are not damaged or faulty.

If Products supplied to you are damaged or faulty or are not the Products you ordered, you must contact and inform us as soon as possible. Gift cards cannot be refunded. The amount purchased on the gift card will be applied to your account with The Disability Trust and cannot be exchanged for cash.

We will refund Products that were damaged or faulty at the time of supply to you.

Please return the product/s to us in the original condition within 10 days of receipt, and we will assess your return request, and if appropriate, replace or refund your purchase.

All returns should be sent with supporting documentation in original or appropriate packaging to:

Trusted Travel

Level 1, 5 Edney Lane

Coniston, NSW 2500, Australia

General

We reserve the right to amend these Terms at any time. Any amendment will take effect from the time that it appears on this website.